DNR Contracting for the Procurement of Goods and/or Services

Sole Source Contracts

Washington state law (RCW 39.26.140(1)) requires the Department of Natural Resources (DNR) to make sole source contracts available for public inspection for a period of not less than ten working days before the proposed starting date of the contract. Please refer to the Washington Department of Enterprise Services (DES Policy POL-DES-140-00) for additional information.
 
Sole source contracts that DNR contemplates awarding are listed below. For more information, or to receive a copy of the contract, please refer to the contact listed under each project.
 
 
NOTICE
STATE OF WASHINGTON
Department of Natural Resources
SOLE SOURCE POSTING
 
May 7, 2025
 
The Washington State Department of Natural Resources (DNR), contemplates awarding a sole source contract to Scintrex Limited to provide a high-precision, rugged, and portable relative gravimeter (CG-6 Autograv model) for geophysical field surveys.
 
DNR requires a CG-6 Autograv gravimeter, manufactured by Scintrex Limited, the only known unit and manufacturer meeting WGS's rigorous field and accuracy standards, including: rugged portability, operation from -40°C to +45°C, sub-12 lb. weight, 0.1 µGal resolution, ≤5 µGal repeatability, and quartz sensor technology.
 
DNR will enter into a purchase agreement with Scintrex Limited. The purchase will be completed on or after May 30, 2025 with delivery by June 30,2025. The cost of this purchase is $121,339 including packing, freight, and shipping insurance.
 
Offerors contemplating the above requirements are required to submit capability statements detailing their ability to meet the state’s requirements within ten (10) working days of this announcement.
 
Vendor capability statements should address how they are qualified and capable of performing the following requirements:
  • Ability to provide a gravimeter with 0.1 µGal or better resolution
  • Proven repeatability of 5 µGal or better across rugged field conditions
  • Field-ready portability (under 12 lbs.) with backpack-compatible form factor (9.5 in x 8.5 in x 9 in size (W x D x H) or smaller
  • Environmental durability (operation between -40°C to +45°C, shock resistance up to 20g, dust/water resistance)
  • Quartz sensor and dustproof
  • Ability to meet delivery date as outlined above.
In the absence of other capable sources, it is the state’s intent to make a sole source award of the contract. To submit capability statements or for questions, contact:
 
Name: Crystal Joselyn Phone: 360.870.4379
Email: crystal.joselyn@dnr.wa.gov
 
 
 
NOTICE
STATE OF WASHINGTON
Department of Natural Resources
SOLE SOURCE POSTING
 
DATE: 5/16/25
 
The Healthy Forests Restoration Act (HFRA) was passed by Congress in 2003 to minimize the destructive impacts of wildfire by allowing communities to shape their own plans for such disasters and to protect local resources. Developing a Community Wildfire Protection Plan (CWPP) is a central piece of this legislation. The CWPP is a collaborative strategy developed by local citizens, state, and federal agencies to address wildfire risks. CWPPs are particularly utilized in areas where homes are built near fire-prone lands, known as the wildland-urban interface (WUI). This plan helps communities identify their specific wildfire protection needs and priorities, such as hazard mitigation, community preparedness, and structure protection. CWPPs enable communities to access resources and funding for implementing wildfire mitigation measures. These plans are crucial for enhancing resilience to wildfires across various states by tailoring strategies to local conditions and priorities.
 
DNR seeks to acquire and implement the proprietary Living Community Wildfire Protection Plan (LCWPP) solution developed and sold by the Timmons Group, Inc. (Timmons). This sole source acquisition is an integral part of the Department of Natural Resources’ (DNR/Agency) CWPP efforts with stakeholders in the State of Washington. The LCWPP would thus serve as a central repository for State, counties and local jurisdictions to access, maintain, update, and communicate CWPP information such as proposed and completed mitigation projects, activities, and treatments. 
 
Timmons has recently implemented its proprietary LCWPP solution in Texas, New Jersey, and North Carolina. As such, the acquisition of the LCWPP product would allow DNR to leverage Timmons’ installed base to help DNR identify key learnings and implement best practices as well as mitigating the Agency’s costs through economies of scope and scale in future DNR CWPP planning and/or project updates. 
 
The LCWPP is a user-friendly CWPP Planning tool that: 
  • Systematically guides stakeholders through the CWPP process. 
  • Provides stakeholders with up-to-date maps and information about their area, including their fire environment. 
  •  Enables stakeholders to identify their key areas of concern, local knowledge and values at risk. 
  • Enables stakeholders to build a robust action plan, mapping where to target effort (when appropriate). 
  • Ensures stakeholders consider proven strategies in wildfire prevention, preparedness and mitigation. 
  • Simplifies the process of producing a streamlined and useful CWPP. 
 
The LCWPP enables states and counties to develop a template that communities can use to more effectively develop a predictably formatted document, with consistent information. When projects and actions are added with the tool, it provides the means to track their implementation and make it easier to update the CWPP with new strategies on an on-going basis. The tool enables community members to daylight what progress is being made and help teams quickly and easily update accomplishments.
 
Timmons has the only integrated CWPP solution on the market. DNR’s acquisition of Timmons’ LCWPP enables the Agency to efficiently and effectively roll out CWPP in the shortest time possible without the need to develop such a system from scratch.
 
The rationale and justification for DNR’s selection of Timmons’ as a sole source for the Agency’s CWPP solution include: 
  • Timmons is the only company working with multiple state forestry agencies on LCWPP solutions.
  • Timmons is the sole company developing Community Wildfire Defense Grants (CWDG) accomplishment reporting tools.
  • Timmons was selected by the Federal government to work with the Wildland Fire Leadership Council on modernizing the Forestry Grants US  portal.
  • Timmons has designed and deployed individual CWPP systems for 30 separate state forestry agencies’ Wildland Urban Interface (WUI)/Community Protection staff.
  • Timmons collaborates directly with WUI coordinators in multiple regions of the country on the development of CWPP toolkits.
  • Timmons has partnered with the United States Department of Agriculture- Forest Service (USDA-FS) on WUI and Wildfire Community projects and data.
  • Timmons has extensive experience with the USDA-FS CWDG process including grant submission, and tracking.
  • Timmons has developed a proprietary dashboard specific to WUI and Community wildfire metrics both for use by state forestry agencies and USDA-FS.
  • Timmons has extensive experience in the development of wildfire risk and hazard data, a critical element of a CWPP.
  • Timmons has been tasked by the Department of the Interior (DOI) to integrate all fuel treatments and fire breaks across all DOI organizations (e.g., Fish and Wildlife Service, Bureau of Land Management, etc.).
  • Timmons is working with all fifty states and territories on integration of state fuel treatments and fire breaks.
  • Timmons is working on the accomplishment reporting portal for USDA-FS CDWG that includes investments at the local level for fuels work.
  • Timmons is a key player in the replacement of the National Fire Plan Operational Reporting System (NFPORS), the Federal government’s repository of CWPP reporting for states.
  • Timmons is working collaboratively with the DOI LANDFIRE team on data aggregation efforts.
DNR shall enter into a TWELVE (12) month contract with Timmons. The contract will be issued on or after June 9, 2025, and will continue for a TWELVE (12) month initial term until June 30, 2026. The cost of this TWELVE (12) month contract is $250,000.00. DNR may opt to extend for four additional one (1) year extensions. DNR anticipates that each optional additional ONE YEAR EXTENSION may result in equal (and/or slightly higher) consideration being added to the contract’s total value.
 
Offerors contemplating a response to the requirements below are required to submit capability statements detailing their ability to meet the state’s requirements within ten (10) working days of this announcement.
 
Timmons is qualified and capable of meeting the Agency’s contract specifications and requirements for a Living CWPP application because:
  1. REQUIREMENT: Experience in implementing Living CWPP solutions with clients.
  2. REQUIREMENT: Experience in hosting a Living CWPP solution via a third-party web service.
  3. REQUIREMENT: Experience in developing CWPPs with stakeholders using a Living CWPP solution which conforms to the requirements specified by the Community Wildfire Defense Grant program (USDA-FS CWDG) administered by the Federal government.
  4. REQUIREMENT: Experience integrating wildfire hazard risk data into CWPP risk assessments as part of a Living CWPP solution.
  5. REQUIREMENT: Experience in developing dashboards specific to Wildland Urban Interface (WUI) and community wildfire metrics on both the state and USFS/National levels.
  6. REQUIREMENT: Previous experience in developing a web-based community assessment tool to support community level wildfire risk assessments and integrating them into a Living CWPP.
  7. REQUIREMENT: Experience developing a Living CWPP application that auto-calculates geo-statistics and produces maps for planning areas that are embedded directly into CWPPs.
  8. REQUIREMENT: Capability to provide a Living CWPP solution that enables real-time information sharing and collaboration among clients regarding proposed and completed mitigation projects, activities, and treatments. 
 
In the absence of other capable sources, it is the state’s intent to make a sole source award of the contract. To submit capability statements or for questions, contact:
 
Name: Bill Mills
Phone: (360) 480-1178
 
 

Emergency Contracts

Washington state law (RCW 39.26.130(2)) requires that DNR make emergency contracts available for public inspection within three working days following the commencement of work or execution of the contract, whichever comes first. Please refer to DES Policy DES-130-00 for additional requirements related to emergency procurement and purchases.
 
Emergency procurement and purchases available for public inspection include the following. For more information, or to receive a copy of the procurement/purchase, please refer to the contact listed under each project.
 
None at this time.
 

DNR Contracting

For a complete list of state contracts and related rules and policies, please visit the Department of Enterprise Services procurement webpage. 
 
Per RCW 39.34.040, Interlocal Cooperation Act regarding the filing of agreements, a complete list of known DNR agreements is electronically retrievable on the Department of Enterprise Services procurement webpage.
 

DNR Sample Purchase Order and Contracts

 
The Washington State Department of Natural Resources Sample Purchase Order and General Terms and Conditions can be found here: www.dnr.wa.gov/publications/em_obe_contract_terms.pdf. 
 
The Washington State Department of Natural Resources Sample Services Contract and General Terms and Conditions can be found here: www.dnr.wa.gov/publications/em_obe_contracting_template.pdf.  
 
The Washington State Department of Natural Resources Sample Services Contract (work order based) and General Terms and Conditions can be found here: www.dnr.wa.gov/publications/em_obe_workorder_template.pdf
 
Agency contractors hereby have access to DNR's policy documents listed in the DNR General Terms and Conditions:
 

DNR policy documents accessible to contractors 

 
Per RCW 43.01.135  Sexual harassment in the workplace, agency contractors hereby have access to DNR Policy PO01-052 Harassment Prevention: www.dnr.wa.gov/publications/em_harassment_prevention_policy.pdf
 
DNR’s Policy PO01-051 Safe and Respectful Workplace, linked below, outlines DNR’s commitment and the expectations for contractors: www.dnr.wa.gov/publications/em_safe_respectful_workplace_policy.pdf 
 
DNR’s Policy PO01-037 Harassment Prevention outlines DNR’s commitment and the expectations for contractors: www.dnr.wa.gov/publications/em_harassment_prevention_policy_037.pdf
 

Other ad-hoc documents related to the solicitation process

 
 
 
For information about contracting for goods and services with the Department of Natural Resources, please contact us at DNRContractorSupport@dnr.wa.gov