DNR Contracting for the Procurement of Goods and/or Services
Sole Source Contracts
Washington state law (RCW 39.26.140(1)) requires the Department of Natural Resources (DNR) to make sole source contracts available for public inspection for a period of not less than ten working days before the proposed starting date of the contract. Please refer to the Washington Department of Enterprise Services (DES Policy POL-DES-140-00) for additional information.
Sole source contracts that DNR contemplates awarding are listed below. For more information, or to receive a copy of the contract, please refer to the contact listed under each project.
STATE OF WASHINGTON
Department of Natural Resources
SOLE SOURCE POSTING
January 22, 2024
The Washington State Department of Natural Resources contemplates awarding a sole source contract to Industrial Economies, Inc. (IEc) to provide updates and finalization to a preliminary Cost-Benefit Analysis (CBA) and a Small Business Economic Impact Statement (SBEIS). The Washington State Forest Practices Board (Board) is developing a new permanent Water Typing System Rule. In 2018, while pursuing the Board’s direction to develop the new rule, the Washington State Department of Nature Resources (DNR) contracted with Industrial Economies, Inc. (IEc) to develop a CBA and a SBEIS to comply with the Washington State Administrative Procedures Act, RCW 34.05. A preliminary CBA was completed; however, the Board put the rulemaking process on hold in 2020.
DNR contemplates awarding a sole source contract to IEc to continue their work to modify and finalize the preliminary CBA, incorporating new data and results from the spatial analysis, as well as further addressing concerns raised regarding Chapter 5 of the preliminary CBA. If needed, IEc will modify the methodologies and reanalyze the fish effects analysis in Chapter 5, sections 5.1 and 5.2. Additionally, following the original completion of the preliminary CBA, the Board approved three Potential Habitat Breaks (PHB) options and two Anadromous Fish Floor (AFF) alternatives for analysis and potential inclusion in the Water Typing System Rule. The preliminary CBA will need to be updated under the new contract to include the analysis of all PHB options and AFF alternatives.
The new contract will cover the completion of the final CBA and SBEIS, following a public engagement period. This will fulfill the requirement for a CBA and SBEIS that DNR must meet as part of the rulemaking process.
In order to meet the Forest Practices Board’s deadline of May 2024, it is essential that the contractor immediately pick up where the process was left in 2020. The only contractor in a position to do this is IEc, who drafted the original preliminary CBA and who has firsthand knowledge of the rulemaking effort, the intermediate products, the dataset, and the analysis conducted on the data. Not awarding a sole source contract to IEc will increase the cost of this effort significantly and delay an important rulemaking effort by at least six months.
DNR will enter into a one (1) year contract with IEc. The contract will be issued on or after February 6, 2024 to complete this work and will continue for a one (1) year term. The cost of this one (1) year contract is $214,283. DNR may opt to extend the contract for an additional one (1) time in a one (1) year increment, if required. DNR will determine if each optional additional one (1) year extension would result in equal (and/or slightly higher) consideration being added to the total contract value.
Offers contemplating the above requirements are required to submit capability statements detailing their ability to meet the state’s requirements within five (5) working days of this announcement.
Capability statements should address the following state requirements:
- A familiarity with the requirements for CBAs and SBEISs under the Washington State Administrative Procedures Act, RCW 34.05;
- Possession of the knowledge level necessary to be able to use data provided by DNR for the purpose of producing quantity estimates of all the costs to landowners and benefits to water quality;
- A familiarity with the preliminary CBA and ability to seamlessly pick up on the remaining tasks. This includes the ability to incorporate new data from the spatial analysis regarding PHB options and AAF alternatives, adjust the baseline characterization of the affected entities, incorporate industry trends, and the understand the regulatory environment;
- Ability to amend assessment of the expected changes in regulatory requirements of the preliminary CB and ability to amend estimation of costs (direct and indirect), as well as benefits (both targeted and ancillary) of the alternative options for the rule from the preliminary CBA; and
- Ability to quickly complete reviewing of comments provided on the preliminary CBA plus address questions and concerns from stakeholders immediately upon execution of this contract in order to prevent delays.
In the absence of other qualified sources, it is the state’s intent to make a sole source award of the contract. To submit capability statements or for questions, contact:
Name: Karen Zirkle
Washington state law (RCW 39.26.130(2)) requires that DNR make emergency contracts available for public inspection within three working days following the commencement of work or execution of the contract, whichever comes first. Please refer to DES Policy DES-130-00 for additional requirements related to emergency procurement and purchases.
Emergency procurement and purchases available for public inspection include the following. For more information, or to receive a copy of the procurement/purchase, please refer to the contact listed under each project.
None at this time.
For a complete list of state contracts and related rules and policies, please visit the Department of Enterprise Services procurement webpage.
Per RCW 39.34.040, Interlocal Cooperation Act regarding the filing of agreements, a complete list of known DNR agreements is electronically retrievable on the Department of Enterprise Services procurement webpage.
DNR Sample Purchase Order and Contracts
The Washington State Department of Natural Resources Sample Purchase Order and General Terms and Conditions can be found here: www.dnr.wa.gov/publications/em_obe_contract_terms.pdf.
The Washington State Department of Natural Resources Sample Services Contract and General Terms and Conditions can be found here: www.dnr.wa.gov/publications/em_obe_contracting_template.pdf.
The Washington State Department of Natural Resources Sample Services Contract (work order based) and General Terms and Conditions can be found here:
Agency contractors hereby have access to DNR's policy documents listed in the DNR General Terms and Conditions:
DNR policy documents accessible to contractors
Per RCW 43.01.135 Sexual harassment in the workplace, agency contractors hereby have access to DNR Policy PO01-052 Harassment Prevention: www.dnr.wa.gov/publications/em_harassment_prevention_policy.pdf
DNR’s Policy PO01-051 Safe and Respectful Workplace, linked below, outlines DNR’s commitment and the expectations for contractors: www.dnr.wa.gov/publications/em_safe_respectful_workplace_policy.pdf
DNR’s Policy PO01-037 Harassment Prevention outlines DNR’s commitment and the expectations for contractors: www.dnr.wa.gov/publications/em_harassment_prevention_policy_037.pdf
Other ad-hoc documents related to the solicitation process
For information about contracting for goods and services with the Department of Natural Resources, please contact Lislie Sayers, contracts and procurement manager, at 360-999-8009, or by email at email@example.com.